The following terms and conditions apply to all relationships between you, the client, and ourselves, S.C. Square Media S.R.L., trading as Square Media, or www.squaremedia.ro. By commissioning us to work on a project, you are agreeing to these terms in connection with our design, prepress, print (offset, digital, ultrachrome), finishing and associated services.
Charging for our work
All projects will be given a written quote of the cost in advance of the project commencing. The quote will be an estimate based on technical details of each work and on how long we expect the project to take, in terms of hours, days, months or years. It will also include the expected cost of bought-in and/or subcontracted goods and services.
Unless we have agreed a fixed fee in advance, our work will be charged out: on an hourly/daily basis for design and prepress services and/or on technical characteristics basis for printing and finishing services.
The final cost of a project will sometimes vary from the original quote supplied for a variety of reasons including:
• Changes made by the client to the project that we deem to be significantly different from the original brief.
• The client delaying, defaulting, or otherwise significantly disrupting the project and its agreed timescales.
• Unexpected increases in our overheads or expenses.
• Circumstances occurring that are not reasonably within our control.
• We will advise you in writing if this occurs before charging further costs.
In connection with your project, we will charge you for any materials and services we buy in from outside suppliers. The same charge will be applied to incidental costs such as taxis and deliveries. We will notify you about this charge and its value before we begin the work, value that you will have to pay once you accepted the terms and we began the work.
About our invoices
You must pay our invoices in full within 14 days of the invoice date. We may charge interest on any arrears not paid after 14 days, at the rate of one per cent of the outstanding balance each month until we have had payment in full.
Any VAT on our fees and other charges that is payable to us or to a third party, will be on our invoices.
Legal rights in the project work
All copyright and other intellectual property rights in connection with our work on clients’ projects, belong to us alone until the specified invoice is fully paid. Once a project is complete and our invoices for it have been paid in full, you have the right, known as a licence, to use our design or photographic work, for the purpose intended.
If you supply us with any work to incorporate into a design or in connection with the project, it is your responsibility to make sure that:
• you already own the copyright and all other rights in the work or
• you have the necessary licence or other legal permission to use and reproduce it and
• our use of it will not infringe any third party rights
If you do not comply with these obligations, you accept that you will compensate us for any claims, damages, legal action or expenses we face as a result.
You must not alter or modify any of our designs or other work without our agreement. If you have our agreement, the changes must be made by us or under our supervision, at an hourly rate agreed between us.
Both you and we agree to do everything reasonably possible to protect each other’s confidentiality.
We have the right, by writing to you, to cancel any commitments we have made:
• If you break any of your obligations under this agreement,
• If you substantially change or call a halt to a project while it is still in progress.
If you do break your obligations or if we cancel our commitments, you will immediately be responsible for paying any fees and expenses resulting from us carrying out your instructions up to the date of cancellation.
If you cancel a project, or place it on hold indefinitely, at any stage, we may invoice you in full:
• for all the work we have done up to that point, at our usual hourly rate,
• for any costs we face for outside supplies already ordered for the project.
If you call a halt to a project before it is finished, you have no copyright licence or similar rights in the work we have done so far. Nor can you make use of our work or exploit it in any way.
Our right to sub-contract
We are entitled to sub-contract any of the work to be carried out on your project.
